Privacy Policy
About the Turing Scheme
The Turing Scheme is a UK wide scheme which provides funding for students and learners to take part in education and training opportunities across the world.
Who we are
Capita delivers the Turing Scheme on behalf of the Department for Education (DfE). For the purposes of the UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the DfE is the data controller, and Capita is the data processor.
For more information about how the DfE handles personal data please see: Personal information charter – Department for Education – GOV.UK (www.gov.uk)
Where we obtain your personal data
The table below sets out how Capita obtains your personal data.
| If you are… | And you are… | We obtain your personal data through… |
| A visitor to the Turing Scheme Enquiry website | Browsing the Turing Scheme website for information | The cookies on the website |
| A visitor to the Turing Scheme website | Signing up to the Turing Scheme mailing list | The information that you provide when completing the mailing list registration form on the website |
| Working in a school, college, or university | Submitting an application for the Turing Scheme | The information that you provide when completing and the online application form on the Turing Scheme website |
| Working in a school, college or university | Submitting reports and requests required as part of the payment request process | The information that you provide when submitting your payment request and any reports to Capita |
| A pupil, learner or student | Taking part in the Turing Scheme between September 2021 and August 2022 | The information provided by your school, college or university as part of the grant payment request process |
| A pupil, learner or student | Taking part in the Turing Scheme between September 2022 and August 2023 | The information provided by your school, college or university as part of the grant payment request process. |
| A pupil, learner or student | Taking part in the Turing Scheme between September 2023 and August 2024 | The information provided by your school, college or university as part of the grant payment request process. |
The types of personal information we collect
If you sign up to the mailing list on the website or if you work in a school, further education or higher education institution and submit an application for funding or request funding from the Turing Scheme, Capita will collect and process the following personal data:
- First name
- Last name
- Contact details
If you are a student, learner or pupil taking part in an activity funded under the Turing Scheme, Capita will collect the following categories of personal data about you:
- First name
- Last name
- Contact details
- Date of birth
- Pupil, learner or student ID number
- Home postcode
- Nationality
- Ethnicity
- Gender
- Level of education
- Whether you have a special educational need or a disability
- Whether you are eligible for extra financial support provided to Turing Scheme participants who are from disadvantaged backgrounds
- Email address and telephone number, or the email address and telephone number of the person accompanying you if you are under 18
Purposes for which we will use and share your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Capita may share all enquiry and registration data and anonymised aggregated data with the DfE and Capita’s internal stakeholders.
Note that Capita may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact Capita via https://www.capita.com/contact-us if you need details about the specific legal ground, we are relying on to process your personal data, where more than one ground has been set out in the table below.
| Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest | Organisations that we may share this data with |
| To register your interest in the Turing Scheme and to provide you with information about it; and to process your application for funding | (a) Identity (b) Contact | Where the processing is necessary for the performance of a task in the public interest or for the organisation’s official functions to support the Department for Education’s delivery of the Turing Scheme in accordance with Section 50 of the UK Internal Market Act 2020 | Not applicable |
| To distribute funding and monitor how funding is used | (a) Identity (b) Contact | Where the processing is necessary for the performance of a task in the public interest or for the organisation’s official functions to support the Department for Education’s delivery of the Turing Scheme in accordance with Section 50 of the UK Internal Market Act 2020 | The Student Loans Company |
| To prepare anonymous data on Turing Scheme participants | (a) Identity | Processing of data is necessary to perform a task in the public interest. Ethnicity and special educational needs and disability data, where declared, is processed for the purposes of DfE in accordance with Article 9(2)(j) of the General Data protection Regulation and Data Protection Act 2018 for statistical purposes. | IFF Research |
| If you are a Turing Scheme participant, to contact you in the event of an emergency in the region where you are undertaking your placement so that you can receive guidance | (a) Identity (b) Contact | Necessary to perform a task in the public interest | The Foreign, Commonwealth and Development Office |
| To evaluate the implementation of the Turing Scheme and its short and medium-term impact. | (a) Identity (b) Contact | Necessary to perform a task in the public interest | IFF Research |
| To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy (b) Asking you to leave a review or take a survey | (a) Identity (b) Contact | (a) Necessary to comply with a legal obligation (b) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services) | Not applicable |
| To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) | (a) Identity (b) Contact (c) Technical | (a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation | Not applicable |
| To use data analytics to improve our website, products/services, marketing, customer relationships and experiences | (a) Technical (b) Usage | Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) | Not applicable |
We also collect, use, and share anonymised Aggregated Data such as statistical or demographic data for any purpose, related to the Turing Scheme. Anonymised Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.
Organisation details, where collected, are used for monitoring and evaluation and statistical purposes. If we need to contact you, we will do so using the contact details you have provided. Capita collects country of origin information for reporting and statistical purposes and to contact you within your own country.
Use of sub-processors
Your personal information will not be used/shared beyond the sub-processors listed below for any other purpose without your specific consent.
Below we have outlined organisations that act as a sub-processors on behalf of, Capita. These are organisations that hold, store, or process data on behalf of Capita and have been audited for UK GDPR compliance.
Use of cookies
As you interact with our website, we will automatically collect personal data by using cookies, server logs and other similar technologies. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.
For more information on our use of cookies and how to disable cookies go to our Cookies policy – https://www.turing-scheme.org.uk/cookie-policy/. Or refer to https://www.capita.com/contact-us.
How long we will keep your information
Capita will keep the personal data you provide including the Turing Scheme website registration form for a period of seven (7) years upon the end of the programme’s lifecycle. This is the term that applies to all records which it may need for audits or recoveries. The first year of the Turing Scheme ran from September 2021 until the end of August 2022. The second year of the Scheme ran from September 2022 and concludes at the end of August 2023. The third year of the programme will run from September 2023 to August 2024.
Third-party links
The Turing Scheme website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our websites, we encourage you to read the privacy policy of every website you visit.
Data protection rights
You have the right to ask for a copy of the information we hold on you, and the right to ask us to correct any inaccuracies in that information.
In some situations, you have the right to require us to restrict the processing of your personal information. You can require us to restrict processing in the following circumstances:
- We are processing your personal data unlawfully and you do not want us to delete the information but restrict it instead.
- You are concerned that the information we hold about you is inaccurate. You can ask us to restrict the information until we are able to determine whether the information is accurate or inaccurate.
- We no longer need the information for the purposes for which we collected it, but they are needed by you for the establishment, exercise, or defence of legal claims.
- You have objected to the processing (see below) and we need to decide whether the legitimate interests under which we have to process the information override your fundamental rights.
- You think we are processing your personal information unlawfully, but do not want the information deleted.
- Processing for the purposes of direct marketing.
- Processing for the purposes of automated decision making and/or individual profiling.
In certain circumstances you also have the right to data portability, that is the right to request and receive a copy of your information in a structured, commonly used and machine-readable format, along with the right to ask us to send that information to another organisation.
In order to exercise any of your rights under the Data Protection Act 2018 / UK GDPR, please contact us at privacy@capita.com
Right to lodge a complaint
If you have concerns about how we have used your personal information, you also have the right to complain to a privacy regulator.
We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance at privacy@capita.com.
Complaints about how we process your personal information can be considered by the UK data protection regulator, the Information Commissioner’s Office (ICO). The ICO can be contacted using the following details:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
UNITED KINGDOM
Website: www.ico.org.uk
Email: casework@ico.org.uk
If you live in a country or territory located in the European Union (EU) or European Economic Area (EEA), and you think that some, or all, of the issues you are concerned about have taken place in your country of residence, you can complain to your national data protection regulator. For contact details of national data protection regulators in the EU and EEA, please refer to the European Data Protection Board website.